Payroll files
A CSV of approved timesheets for your payroll, made by an admin or automatically after each period.
In Timesheets, admins choose Make the file for this period. Every approved timesheet in the period goes in, and is locked. Timesheets not approved yet are left out, and the count says how many.
The file has one row per person: their employee reference, regular hours, overtime at 1.5 and at 2, premium hours, each type of leave, public holiday hours, unpaid breaks, and the pay rate with an estimate of gross pay. One row per day gives the detail.
Automatically
In Settings, Automation, choose Two days after each period ends and add your payroll addresses. Two days after a period ends, timesheets with nothing to look at are approved, the file is made, and a link is emailed to those addresses.
Pay rates are only ever seen by admins, and are stored encrypted.
Your own records
Anyone on the rota can choose Download my records in My time for a file of all their own shifts, clock times, timesheets and time off.