Payroll: pay records, payslips and runs
Set each person’s pay, run payroll on pay day, send payslips by email and to Personal, and give your accountant a CSV.
Owners and admins run payroll. Anyone else can be given Run payroll and see pay records in Roles.
Set someone's pay
- In the Business tab, open People, choose the person and open Pay.
- Choose a yearly salary or an hourly rate, the currency, how often they are paid and the pay day.
- Add allowances, regular deductions, pension and tax details if you need them. Interns and volunteers can be marked Unpaid.
- Bank details are kept encrypted. After saving, only the last 4 digits show.
Hourly pay uses approved hours from Rota timesheets when there are any, with overtime.
Tax and deductions
For the United Kingdom, the United States, India and Australia, Viremail can work out a rough estimate of tax and social security. Each estimated line says estimate on the payslip. These are not statutory calculations: check with your accountant or payroll provider, and type the real figures whenever you have them. For other countries, type the figures yourself.
Run payroll
Payroll runs by itself on each person's pay day. You can also press Run payroll in Business, Payroll to make payslips for the next pay day now. Nobody is ever paid twice for the same period: anyone with a payslip for it already is skipped.
Each payslip is a PDF with your logo. It goes to the person by email (once) and into Personal, Payslips. Each run has a CSV for your accountant.
Correct a payslip
Open the payslip on the person's Pay tab and choose Correct. A new, amended payslip is made and sent; the old one is kept.